4 challenges for managing recurring gifts - and how to overcome them

Many nonprofits and higher education institutions list recurring gifts among their highest priorities. Whether they are monthly or another interval, the reliable support helps organizations take on bigger, more impactful projects.

However, you should be aware that managing recurring donations is a bit more challenging than standard, one-time donations. Here, we look at some of these obstacles and how you can prevent them from becoming a burden.

Securing credit card information

For a standard one-time donation, a credit card is only charged when your donor submits the gift. When it recurs, however, a complication is added. To charge the card monthly, your organization will require ongoing access to its information.

For obvious reasons, there are many difficult requirements for storing credit card data. To do so, an organization would need to go through a complex, expensive process to meet the Payment Card Industry (PCI) standards.

How to overcome: Causeview is directly integrated with PCI certified payment processing. With a 'token' stored in Causeview, the system is always able to process a transaction to the credit card, without needing direct access to its data. This ensures smooth gift processing, without unnecessary security risks.

Canceling or changing recurring gifts

It’s only natural that, occasionally, your donor will need to alter the gift they have setup. Sometimes, they will face budget issues and need to lower or cancel their monthly contribution. In other cases, they may decide that they can give even more each month, or more frequently.

With all of the different records that need to be kept by your organization, your donor, and the payment processor, it can create several data issues each time one of these changes is required.

How to overcome: Causeview includes an intuitive Recurring Gift Management tool. Here, you can easily edit any details about your recurring gifts, including amount and frequency. These updates are instantly communicated to the payment processor, avoiding the chance for inconsistencies.

Managing credit card expiration dates

A recurring gift means that you’ll be expecting to charge a donor’s credit card on an ongoing basis. At some point, it’s likely the card used for their payments will expire.

This creates a few obstacles. You may miss a payment because the card is declined. It may take time and effort to track down your donor to update their card details. And, of course, with all of these potential issues, there is ample opportunity for confusion between your organization and supporter.

How to overcome: Causeview tracks credit card expiration dates so that your donor can be notified ahead of time. This ensures that the card data is kept up-to-date and lets you prevent complications before they arise.

Handling receipt expectations

With one-time gifts, it is common practice to issue a receipt to your donor right away. For recurring gifts, however, there can be different expectations. Sometimes you will still issue receipts for each individual gift in the same manner. Generally, though, to avoid too much paperwork, your donors will prefer to receive a consolidated receipt at the end of the year, listing all the contributions they made.

How to overcome: Causeview gives your organization the ability to designate gifts as receiving individual or consolidated receipts. At the end of each year, you’ll be able to automatically create consolidated receipts for each supporter that can be easily sent to them by email.

See how Causeview makes recurring gift management simple

Not only can Causeview simplify your recurring gift program, we can also ensure that your one-time gifts, pledges, split donations, and event tickets and discount codes are processed seamlessly and error-free. See us in action!

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